AdvOptix

Basic Presentation Requirements

Oral Abstract

These face-to-face live sessions are approximately 15 minutes followed by a question period. They can address a range of theoretical, educational or research-based topics relating to but not limited to the conference theme.

✔ Abstract body should be a minimum of 300 characters and maximum of 600 characters, excluding spaces.
✔ Images and tables are not accepted or published with the abstract. Abstracts are text only.
✔ Authors are not permitted to submit an abstract on previously published work unless the abstract represents further progression of the published research.

All submitted abstracts should:

✔ Be written in English
✔ Include a title of 12 words maximum.
✔ Include three key words.

Use the following headings:

✔ Introduction including Purpose/Proposition
✔ Approach or Methods
✔ Results/ Findings/ Supporting Arguments

Poster Abstract Guidelines

Title: A concise and informative title that clearly indicates the subject of the poster.

Keywords: A few relevant keywords, no more than 6, that help categorize the poster's content.

Abstract: The abstract should be concise, typically should be between 400 words, and written in an accessible manner to a broad audience. It is a key to ensure clarity, coherence, and focus.

It is recommended to include the following areas in the abstract:

✔ Background/Objectives: A brief introduction to the topic, outlining the problem or research question the poster addresses.
✔ Methods: A succinct description of the methodology or approach used in the research.
✔ Results: Key findings or results of the study, presented in a clear and summarized manner.
✔ Conclusions: Interpretation of the results, including their implications or significance in the context of the field.

Presentation Guidance

✔ Use PPT.doc or PPT.docx formats.
✔ Ensure your presentation is MAC-compatible.
✔ Compress any videos included in your presentation.
✔ Create slides that are concise, uncluttered, and readable from a distance.
✔ Use only key words and phrases for visual reinforcement and avoid lengthy text.

AV Setup / Audio / Video Playback

Equipment Provided:

✔ Laser pointer
✔ Cordless microphone
✔ Desktop microphone
✔ Basic sound system
✔ Check in any audio/video files with the AV team 24 hours before your presentation.
✔ Upload your presentation at least 3 days before traveling to the conference venue.

Presentation Upload Guide

✔ Submit your presentation slides at least 3 days prior to the conference start date.
✔ Use the email address provided during abstract submission to upload slides (file size must be under 8 MB).
✔ Alternatively, email slides to the designated conference email 3 days before the event.
✔ All presentations will be pre-checked and loaded onto the session room laptop (Mac).
✔ Bring a backup copy of your presentation slides on a USB drive.

PC to Mac Considerations

File Extensions:

✔ Use .PPTX or .PPSX for PowerPoint 2007/2008/2011 formats.

Media Files:

✔ Copy media files to the folder where the PowerPoint file is stored before inserting them to avoid broken links.
✔ Use AVI or MPEG for videos; avoid WMV.

Fonts:

✔ Use Arial, Times New Roman, Courier, and Symbol for best compatibility on Macs.

Poster Guidelines

Poster Display:

✔ Maximum poster board size: 1m (Width) x 1m (Length).
✔ Poster board number must be visible at all times.

Content Requirements:

✔ Include title, author names, email, phone number, and institution.
✔ Hand-carry your poster using tubular packaging.
✔ Pushpins will be provided to mount your poster.